Before the event
Set up events, outlets, stock, staffing and operational checklists before the gates open.
Event operations workspace
Live operations.
Clear decisions.
Helmivo gives event teams one secure place to manage sales, stock, staffing, checklists, incidents and the decisions that keep a busy day moving.
Secure email sign-in
Square connection optional
Works across devices
One workspaceAcross every event
Live Square reportingSeller-authorised access
Multi-device cloud syncKeep teams aligned
Installable PWABuilt for phones and laptops
Built for live event teams
Replace scattered messages, spreadsheets and whiteboards with one clear operating picture.
Helmivo connects the practical parts of an event day. Plan ahead, see what is changing, record what happened and give every authorised team member the right level of access.
During the event
Watch live sales, spot low stock, coordinate breaks and record incidents while the operation is moving.
After the event
Review sales history, decisions and event records without losing the context behind the numbers.
Everything connected
The day-to-day tools event operators actually need.
Each area works together, so changes made by one authorised user can be available to the rest of the team.
Live sales and Square reporting
Connect a Square seller account through secure OAuth and bring sales, orders, refunds, products and historical reporting into the event workspace.
- Seller signs in directly with Square
- Reporting-only permissions
- CSV remains available as a fallback
Sales todayLIVE
£18,420.361,286 orders£14.32 average
Stock visibility
Track products, kegs, casks and boxes across outlets, with live warnings when stock needs attention.
Staffing and breaks
Plan shifts, flag required breaks and keep event managers informed without giving everyone editing access.
CJ
Craig Jones10:00–18:45
On shiftSB
Sarah Brown11:00–19:00
Break dueDigital event whiteboard
Turn practical setup checks into an editable, shared board that stays clear across multiple outlets.
Incidents and alerts
Log operational issues, record actions and notify the right people when something needs attention.
Till 4 connection lostRaised 2 minutes ago
OpenPermissions that match real teams
Give owners, administrators, event managers and viewers access to the parts of Helmivo they need—without handing over control of everything.
O
OwnerOrganisation and Square control
Full accessA
AdministratorDay-to-day management
ManageE
Event managerOperational event access
OperateV
ViewerRead-only visibility
ViewSimple client journey
From first visit to a working event workspace.
New clients enter through the Helmivo website, verify their email, create their organisation and choose whether to connect Square during onboarding or later.
Open the client portal →- 1Start from Helmivo.co.uk
Choose Start free trial or Client sign in.
- 2Verify your email securely
A one-time code confirms the account identity.
- 3Create the organisation
Add business details and begin the standard seven-day trial.
- 4Connect Square or continue
Authorise the seller account directly with Square, use CSV, or set it up later.
✓Secure by design
Your operation stays separated, protected and under your control.
Helmivo uses verified email access, organisation-level data isolation, encrypted Square tokens and server-enforced permissions. Square passwords are never entered into or stored by Helmivo.
✓
Organisation isolationEach client workspace is kept separate in cloud storage.
✓
Encrypted seller credentialsSquare OAuth tokens are encrypted before storage.
✓
Verified user identityEmail access is checked before the portal loads.
✓
Controlled permissionsRoles limit who can manage settings, events and sales connections.
Ready to bring the day together?
Start your Helmivo workspace.
Set up your organisation, build your first event and decide when to connect Square.